Reporting to the Senior Document Controller, the Document Controller is responsible for receiving and logging documents sent to and received from various sources. The Document Controller is responsible for processing incoming requests for official documents (i.e. engineering drawings) from internal and external stakeholders, maintaining project specific Request for Information (RFI) Log and record-keeping.

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  • As a support function, provide document control management and coordination for the project teams. Maintain electronic and manual records management systems
  • Coordinate filing of project documentation, identify document deficiencies found through validation of document revisions in a timely manner
  • Maintain document sequence and version control for various drawings (IFC, IFCRs, etc.) issue/received to/from client, internal quality and project teams. Identify stakeholders, secure distribution and disposal of documents
  • Follow standards and procedures, procedural manuals and system documentation
  • Review completeness and accuracy of documents and prepare document transmittal
  • Follow document classification including sorting, filing and archiving procedures
  • Perform document quality assurance as per company’s standard and prepare engineering project reports, as and when required
  • 1 – 3 years’ experience in document control and/or records management setting
  • Completion of at least 2 years diploma, preferably Business Administration, Records Management or a related field
  • 2+ years of experience of working with EDMS software (such as LiveLink, McLaren, etc.)
  • At least 2 years of experience in an admin role
  • Ability to work in a dynamic team setting under very tight deadlines
  • Good command of written and spoken English and ability to effectively communicate with internal and external stakeholders
  • Prior experience working in an engineering environment as a document or assistant document controller would be preferred



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4800 27th Street SE, Calgary, AB
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